Personal Data Protection Policy

1. Introduction

1.1) Catechesis of the Good Shepherd Association (Singapore) (collectively referred to herein as “CGSAS”, “we”, “us”, “our”) is committed to protecting the privacy of individuals who provide personal information to it, including those information provided through our website.

1.2) CGSAS is bound by the Singapore Personal Data Protection Act (2012) (the “Act” or “PDPA”) that governs how theOffice collects, uses and/or discloses any personal data.

1.3) This policy describes ways in which CGSAS collects, uses, discloses, stores, and disposes of personal information.

2. Understanding of personal data

2.1) ‘’Personal data” generally refers to any data, whether true or not, about an individual who is identifiable from the provided data or information to which we have or are likely to have access to. This will include the data from our records which may be updated from time to time.

2.2) The personal data that CGSAS may collect and/or hold of individuals includes the following:

• Personal details, such as name, age, gender
  
• Personal identification details such as NRIC, FIN or passport number.
  
• Personal contact details such as telephone numbers or email addresses
• The exact data to be collected will be dependent on the purpose and needs of CGSAS collecting the data. CGSAS endeavours to only collect, use or disclose personal data about an individual which it considers reasonably necessary for the purposes underlying such collection, use or disclosure

3. Purpose of collecting personal data

3.1) CGSAS collect personal data for purposes such as those indicated below:

• To register for events, courses, seminars, talks, workshops, activities and retreats
• The dissemination of information and news by way of newsletters, magazines and the like

3.2) Where CGSAS collect data for purposes other than those listed above, we would disclose such purpose to the individual, by suitable means, when collecting the personal data from the individual.

3.3) Personal data will generally be obtained directly from the individual. In the case of children, personal data will be collected from either their parents or guardians, unless specific and/or unusual circumstances require that the collection be made directly from the child concerned.

4. Use of personal data

4.1) All personal data will be used for the purpose for which it was collected. CGSAS may also use the personal data for purposes which are permitted by law.

5. Disclosure of personal data

5.1) CGSAS may from time to time and in compliance with all applicable laws on data privacy, disclose your personal data to third parties, whether located in Singapore or elsewhere, in order to carry out the purposes set out above. Where CGSAS makes such disclosure, confidentiality agreements would be in place in order to protect the personal data.

5.2) CGSAS may distribute aggregated statistical information to the Roman Catholic Archdiocese of Singapore and other Catholic Office agencies for reporting purposes. In most cases, personal data will be anonymised such that no individual will be identified.

5.3) CGSAS will not disclose any personal data for direct marketing purposes without the individual’s prior consent.

5.4) CGSAS may transfer, store, process and/or deal with your personal data outside of Singapore. Where CGSAS does so, we will comply with the PDPA and other applicable data protection and privacy laws.

6. Consent

6.1) By providing your personal data to CGSAS, you consent to the our collection, use and disclosure of your personal data in accordance with this policy statement.

7. Accuracy of information

7.1) CGSAS strives to ensure the accuracy of the personal data it has. However the individual also plays a part to ensure that the personal data provided is correct. Please see the sections below on how you may correct any errors or omissions of your personal data.

8. Access of personal data

8.1) You may request for access to your personal data.

8.2) CGSAS is entitled to impose a reasonable charge on the requestor for providing them with the personal information, particularly where photocopying, scanning and/or some form of electronic transfer is required.

8.3) All access requests must be made in writing using the specified form. Access requests are to be directed to the relevant Data Protection Officer (see below). Please submit proper identification documents to confirm your identity.

8.4) You may request that CGSAS corrects any error or omission in relation to your personal data using the prescribed form. 

9. Withdrawal of Consent

9.1) Any individual who wishes to withdraw his or her consent to any collection, use or disclosure of his or her personal data may do so by contacting the CGSAS’s Data Protection Officer. We will advise on the exact timeframe required to respond to the notification and effect any change. However all changes to be effected should be implemented no more than one month from the date of notification. 

9.2) If any individual withholds or withdraws his / her consent to the collection, use and disclosure of his / her personal data, CGSAS may not be able to:

• Attend to any association or formation needs that the individual might have
• Deal with any enquiries, difficulties or concerns that the individual might have

10. Security, protection and retention of personal information

10.1) CGSAS will take reasonable security measures to safeguard the personal data collected.

10.2) CGSAS will only retain the personal data collected for as long as it is required for the fulfilment of the purposes or allowed by any applicable law to be retained.

10.3) Any unsolicited personal data that CGSAS receives from individuals will be assessed to determine whether it is necessary to retain any of this data to provide the individual with any services that they have requested.

11. Questions and feedback

11.1) If there are any queries about this policy or feedback regarding the handling of personal data by CGSAS, please contact the Data Protection Officer directly:

Data Protection Office: Ms Magdalene Ang

Email: enquiries.cgsas@gmail.com 

11.2) All feedback is taken seriously and will be reviewed accordingly. CGSAS will endeavour to resolve all raised issues efficiently.

12. Changes to the policy

12.1) CGSAS may from time to time review this policy statement and amend it to reflect changes in legislation or other operational requirements. The current version of this policy statement may be found at our website at www.cgsas.org.